Workday Consultants for Universities
Running a higher education institution comes with an ever-growing list of priorities: managing compliance, adapting to digital systems, improving internal operations, and above all, delivering a meaningful student experience. At DanDee Consulting, we don’t just work with Workday—we help you align it with your university’s everyday needs.
Whether you’re preparing for implementation or refining your processes post-go-live, our consultants understand the demands of academic environments. We bring direct experience, context, and insight from years of supporting universities just like yours.
📅 Schedule a consultation with a university Workday expert
Our Services
We offer targeted support where most institutions face common breakdowns: mismatched configurations, underutilized functionality, user confusion, reporting gaps, and system delays that affect students and staff. Below is a detailed overview of our service areas, including how we address the practical problems universities bring to us.
Workday Student Configuration and Remediation
Many institutions implement Workday Student with the default setup—only to later face mismatches between system logic and how their academic models actually work. We audit existing configurations, correct misaligned course section rules, recalibrate curriculum structures, and align academic periods to match real-world registration policies. We solve issues such as:
- Disconnected registration windows due to improper Academic Period setups
- Missed prerequisites because of flawed Course Group logic
- Broken program progression tracking tied to misused Requirements definitions
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We also provide remediation services post-implementation for institutions experiencing low adoption or inconsistent student engagement.
Payroll and HR Process Alignment for Higher Education
University payroll cycles often include adjunct faculty with variable pay, research staff with grant-funded salaries, and work-study students with split appointments. We configure Workday HCM and Payroll to reflect:
- Complex compensation structures across multiple funding sources
- Academic appointment lifecycles, including tenure tracking
- Position Management alignment with budget allocations
- Retroactive payments and off-cycle payroll corrections
We support secure and auditable processing that aligns with internal audit and labor compliance needs.
Financial Management for Multi-Fund, Multi-Year Models
Institutions frequently operate under fund accounting principles, requiring specific configurations within Workday Financials. Our team helps align Chart of Accounts (COA) design with fund hierarchy and reporting standards. We fix issues like:
- Incorrect ledger balances due to misconfigured fund sources
- Difficulty generating F&A reporting or indirect cost allocations
- Worktags that fail to capture key dimensions like campus, department, or funding type
We also help finance teams gain audit-ready financial visibility across grants, tuition, auxiliary services, and capital projects.
User Access, Roles, and Workday Security Design
Security setup in Workday affects everything from data confidentiality to workflow routing. Many institutions struggle with overprovisioned roles or inconsistent delegations. We build logical security groups and configure domain security policies to support:
- Role-Based Access Control (RBAC) aligned to university org hierarchy
- Sensitive data protection for HR and student records (FERPA, HIPAA)
- Workflow routing based on supervisory and academic hierarchies
- Decentralized units with limited cross-functional exposure
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This ensures access is both secure and operationally efficient.
Integrations with Campus Systems
Whether connecting to your LMS (Canvas, Moodle), student portals, ID card systems, or auxiliary services, Workday must coexist with other platforms. We design and maintain integrations using Workday Studio, Enterprise Interface Builder (EIB), and Cloud Connect. Common use cases include:
- Bi-directional sync with Active Directory for user provisioning
- SIS feeds to external degree audit systems
- Scheduled payroll and benefit file exchanges with external vendors
We ensure integrations are error-handled, logged, and designed for scalability.
Post-Go-Live Support and Optimization
After go-live, technical debt often builds quickly due to workarounds and missed training. We offer stabilization programs that include:
- Configuration clean-up and workflow tuning
- Dashboard redesign for finance, HR, and student success teams
- Reporting fixes where key data is inaccessible due to security or source issues
- System performance audits and EIB review
We reduce internal support tickets and improve SLA performance with proper root cause analysis and system tuning.
Workday Analytics and Custom Reporting
University leaders need insights across retention, hiring, budget burn rates, and grant reporting. Workday’s native reporting tools (Calculated Fields, Matrix Reports, Composite Reports) are underused by many campuses. We build reports that:
- Surface high-risk students based on academic progression trends
- Track faculty workload across departments and semesters
- Monitor FTE and labor distribution for budget forecasting
- Offer real-time tuition collection and financial aid allocation insights
Our reports are built with usability in mind for Deans, VPs, and Program Directors—not just technical staff.
Staff Augmentation and Temporary Backfill
During implementation or when a Workday admin leaves unexpectedly, operations can stall. We provide skilled consultants who integrate with your team to fill gaps immediately, covering roles such as:
- Workday Functional Analyst (Student, Finance, HCM)
- Reporting Analyst (Custom Workday Reports & Calculated Fields)
- Project Manager for ERP initiatives
- Integration Specialist
This ensures institutional progress continues without delay or degradation in service.
📅 Book a quick call to review where your current Workday setup stands
Why Universities Work With DanDee Consulting
We work exclusively in higher education. That means fewer explanations, less background context, and quicker progress. Our consultants have walked your halls, sat in your governance meetings, and spoken with your IT, finance, and academic stakeholders.
We know how to navigate the priorities of academic leadership, compliance officers, registrars, finance teams, and HR staff—all while keeping student outcomes at the center of the work.
What makes our approach different is our ability to collaborate with your internal team without overwhelming it. You’ll never be left with an expensive recommendation list and no follow-through.
📅 Mid-project and need support? Let’s talk
FAQs
Yes. We map course section dates, enrollment rules, and session groupings using Workday’s academic structure configuration—including multi-level course offerings and accelerated formats.
We use Worktags and COA alignment to tie each grant to its unique cost center, program, and activity. This ensures proper expense allocation and compliance with sponsor restrictions.
We design, deploy, and maintain integrations using EIB, Studio, or Workday Web Services (WWS). We also establish monitoring protocols and error resolution workflows to maintain uptime.
Yes. We configure costing allocations and worktags to handle multi-fund assignments for adjuncts, researchers, and students, including retro pay and labor redistribution.
We do. We assist with external data ingestion, model building, and visualization development using Prism to enrich operational reporting.
We configure domain security policies, segment access by academic unit or role, and enforce least-privilege access controls in line with FERPA guidelines.
Yes. We configure and build academic progression reports using calculated fields and matrix reports, enabling proactive interventions based on GPA, credit load, and registration behavior.
A Partner That Understands Higher Ed
Institutions we’ve supported have included public universities, private colleges, and international campuses—all with unique structures and needs. We bring lessons learned from these engagements to every project, helping you avoid delays, rework, or unnecessary budget spend.
Every consultant on our team has spent time in higher education environments. That means we understand academic calendars, funding models, and accreditation timelines. You won’t have to explain what census day is, or why registration window delays create downstream issues. We already know.
📅 Book a call to talk about your goals with Workday
Let’s put your Workday system to work—for your students, your staff, and your institution.
DanDee Consulting — Helping universities make better use of Workday, one step at a time.
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